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Free template · Cutover phase

Cutover runsheet template (cutover plan)

Hour-by-hour tasks, owners, verification and actual times. Free download in Excel and PDF.

CM-TPL-CUT-01Cutover phaseExcel and PDFFree
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Free download

Download the cutover runsheet template

An hour-by-hour runsheet for a Microsoft 365 tenant-to-tenant cutover weekend, from change freeze to hypercare, with owners, dependencies, verification and actual times.

Download Excel (.xlsx)Download PDF (.pdf)

Free to use and adapt. Document ID CM-TPL-CUT-01, version 1.0, November 2026.

What's inside

What the template includes

Sheet: Runsheet

13 columns, with dropdowns, formulas and 49 example rows:

StepPhasePlanned startDuration (min)TaskOwner roleDependency (step)VerificationStatusActual startActual finishSlip (min)Notes

Document sections

  1. Cutover summary · Two or three sentences: what is moving, from where to where, the window and the expected user impact.
  2. Roles and responsibilities · One named person per role, plus a backup. The cutover manager runs the bridge; the sponsor makes go / no-go decisions.
  3. Timeline at a glance · The milestones from the runsheet. Keep this to one page; the full step list is in the spreadsheet.
  4. Go / no-go points · For each decision point list the criteria that must be true. If a criterion is not met, the default answer is no-go.
  5. Working rules for the weekend · Agree these before the weekend and read them out at the first roll call.
  6. Communications schedule · Which messages go out, to whom and when. Drafts should be approved before the weekend.
  7. Contacts · Fill in before the weekend and test every number. Do not put passwords or secrets in this document.
How to use it

How to use this template

  1. Replace the example dates, domains and owner roles with your own; keep step numbers stable once the runsheet is issued.
  2. Every step needs one owner role and a verification that proves it is done. If you cannot verify it, it is not a step yet.
  3. Rehearse the runsheet in a dry run and use the actual durations to correct the planned durations.
  4. On the weekend, the cutover manager updates Status, Actual start and Actual finish live on the bridge. Slip (min) calculates automatically.
  5. Do not pass a go / no-go step until the decision is recorded in the bridge log with a time.
  6. Use the PDF version as the printed briefing pack for leads and the steering group.
Built to a standard

Ready to share with your steering committee

  • Branded cover or instructions page with document ID and version
  • QR code linking to the latest version, and a Code128 barcode for your document register
  • Document control, approval block and a clear disclaimer
  • Example rows written for real migration projects, which you replace with your own
Use it with

Guides that use this template

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FAQ

Questions about this template

Is the cutover runsheet template free?

Yes. Download it in Excel and PDF and adapt it for your organisation. No sign-up is needed.

Can I use it in Google Sheets or Google Docs?

Yes. Upload the file to Google Drive and open it with Google Sheets or Docs. Dropdowns and most formulas carry across; check conditional formatting after converting.

Can I remove the Cloud-Migrations branding?

Yes. Replace the logo and footer with your own. Keep the disclaimer in mind: the template is general guidance and needs adapting to your project.

How do I know I have the latest version?

Scan the QR code on the cover or instructions sheet. It opens this page, which always links to the current version.