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Free template · Cutover phase

Cutover bridge call agenda template

Checkpoints, roles and decision points for the cutover bridge. Free download in Word.

CM-TPL-CUT-06Cutover phaseWordFree
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Download the bridge call agenda template

Runs the cutover bridge: who is on it, the standing agenda for each checkpoint, the decision points and how issues and decisions are logged.

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Free to use and adapt. Document ID CM-TPL-CUT-06, version 1.0, November 2026.

What's inside

What the template includes

Document sections

  1. Bridge details · Test the link and dial-in before the weekend. Have a fallback if the primary platform is part of the migration.
  2. Roles on the bridge · Keep the bridge small. People not listed join only when called.
  3. Bridge rules · Read these at the first roll call.
  4. Checkpoint schedule · Fixed checkpoints from the runsheet. Between checkpoints, leads report as steps complete.
  5. Standing checkpoint agenda · Aim for 10 minutes per checkpoint, 20 for decision points.
  6. Decision points · List each decision, its criteria and the latest time it can be made. Criteria come from the runsheet and rollback plan.
  7. Issue triage on the bridge · How the chair deals with a problem raised on the bridge.
  8. Bridge log · The scribe records everything with a time. Copy this table into the shared log.
  9. Closing the bridge · Do not close the bridge until each of these is done.
How to use it

How to use this template

  1. Fill in the bridge details and checkpoint times from the runsheet and send this to every attendee before the weekend.
  2. The cutover manager chairs; a separate scribe keeps the bridge log so the chair can focus on decisions.
  3. Use the standing agenda at every checkpoint, even when everything is green; it keeps updates short.
  4. Record every decision with the time and who made it. The bridge log is the record for the change and any post-incident review.
Built to a standard

Ready to share with your steering committee

  • Branded cover or instructions page with document ID and version
  • QR code linking to the latest version, and a Code128 barcode for your document register
  • Document control, approval block and a clear disclaimer
  • Example rows written for real migration projects, which you replace with your own
FAQ

Questions about this template

Is the bridge call agenda template free?

Yes. Download it in Word and adapt it for your organisation. No sign-up is needed.

Can I use it in Google Sheets or Google Docs?

Yes. Upload the file to Google Drive and open it with Google Sheets or Docs. Dropdowns and most formulas carry across; check conditional formatting after converting.

Can I remove the Cloud-Migrations branding?

Yes. Replace the logo and footer with your own. Keep the disclaimer in mind: the template is general guidance and needs adapting to your project.

How do I know I have the latest version?

Scan the QR code on the cover or instructions sheet. It opens this page, which always links to the current version.