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UAT test script and sign-off template

Step-by-step user tests with pass, fail and evidence. Free download in Excel.

CM-TPL-EXE-02Execute phaseExcelFree
Download Excel (.xlsx)
Free download

Download the uat test scripts and sign-off template

Step-by-step user acceptance tests for mail, calendar, OneDrive, Teams, SharePoint and mobile, with pass, fail and evidence, and a sign-off sheet for each wave.

Download Excel (.xlsx)

Free to use and adapt. Document ID CM-TPL-EXE-02, version 1.0, November 2026.

What's inside

What the template includes

Sheet: Tests

13 columns, with dropdowns and 37 example rows:

IDAreaPriorityTestStepsExpected resultDeviceTesterDateResultEvidenceDefect IDComments

Sheet: Summary

7 columns, formulas and 10 example rows:

AreaTotalPassFailBlockedNot runPass rate %

Sheet: Sign-off

8 columns, with dropdowns and 4 example rows:

WaveRoleNameDepartmentDecisionConditions / outstanding defectsDateSignature
How to use it

How to use this template

  1. Give each tester the Tests sheet filtered to their area; they follow the steps exactly and compare with the expected result.
  2. Record Pass, Fail or Blocked, and paste a screenshot path or link in Evidence for every Fail and for priority 1 passes.
  3. Raise a defect for every Fail and record its ID; the test lead triages daily.
  4. The Summary sheet calculates pass rates by area; compare with the exit criteria in the Test strategy.
  5. Collect signatures on the Sign-off sheet once exit criteria are met.
Built to a standard

Ready to share with your steering committee

  • Branded cover or instructions page with document ID and version
  • QR code linking to the latest version, and a Code128 barcode for your document register
  • Document control, approval block and a clear disclaimer
  • Example rows written for real migration projects, which you replace with your own
Use it with

Guides that use this template

How to migrate Microsoft Forms to another tenant or ownerHow to migrate from Oracle to PostgreSQLHow to migrate Power BI to another Microsoft 365 tenantPower Apps and Power Automate tenant-to-tenant migrationHow to migrate between Salesforce and HubSpot
FAQ

Questions about this template

Is the uat test scripts and sign-off template free?

Yes. Download it in Excel and adapt it for your organisation. No sign-up is needed.

Can I use it in Google Sheets or Google Docs?

Yes. Upload the file to Google Drive and open it with Google Sheets or Docs. Dropdowns and most formulas carry across; check conditional formatting after converting.

Can I remove the Cloud-Migrations branding?

Yes. Replace the logo and footer with your own. Keep the disclaimer in mind: the template is general guidance and needs adapting to your project.

How do I know I have the latest version?

Scan the QR code on the cover or instructions sheet. It opens this page, which always links to the current version.